Careers

Department: Advancement

FLSA Status: Exempt

Salary: $25.00-$30.00/hour

Reports to: CAO

Effective Date: January 12, 2026

Contact: hr@mfan.org

application

To be considered for this position, please apply here. The listing will remain open until the position is filled.

 

about mfan

The Military Family Advisory Network (MFAN) is a national nonprofit dedicated to understanding and serving the modern military family. We bring together research, data, and real-life stories to inform decision-makers, create community connections, and drive solutions that improve military family well-being. We are a nimble, mission-driven team passionate about making meaningful change in the lives of those who serve and their loved ones.

 

job summary

The Philanthropy Coordinator is a key member of MFAN’s advancement team, supporting efficient, high-integrity fundraising operations on behalf of military families. This role is responsible for donor data management, gift processing and acknowledgment, scheduling, light project coordination, support with grant management and compliance tracking, and coordination of annual fund appeals and stewardship activities. Reporting to the Director of Philanthropy, the ideal candidate is detail-oriented, tech-savvy, and motivated by supporting a collaborative, mission-driven team.

position type / hours of work

• Full-Time, Non-Exempt Position
• Hours: Standard hours of operation are 8 a.m. to 5 p.m. ET on Monday–Thursday and 8 a.m. to 2 p.m. ET on Fridays, unless otherwise approved by the department lead. There will be occasions when extended hours are required due to events, travel, meetings, or other requirements.
• Location: As this is a fully remote position, candidates are expected to have a dedicated workspace and access to high-speed internet.
• Travel: Candidate will be expected to travel approximately monthly for donor meetings and events.

duties & Responsibilities

1. Data & Donor Systems Management

• Maintain the donor CRM system ensuring accurate entry of gifts, and donor interactions.
• Track donor moves management activities, proposals, and pledges.
• Coordinate monthly revenue reconciliation in partnership with the advancement and finance teams.
• Generate reports and donor lists in support of organizational activities.
• Assist with database transition as needed.

2. Gift Processing & Acknowledgment

• Process incoming contributions, ensuring proper coding and entry.
• Generate timely and personalized acknowledgment letters and donor receipts.
• Manage gift records for matching gifts, tributes, and donor recognition purposes.

3. Appeal, Grant & Event Coordination

• Support timelines, coordination and execution of annual fund appeals, including stewardship touch points, and donor mailings.
• Collaborate with team members to track grant deliverables, deadlines, and MOUs.
• Assist with reporting requirements by compiling relevant data and documentation.
• Provide logistical support for donor engagement events (virtual or in-person).
• Track completion of action items and assist with project follow-through.
• Research and identify prospective grant opportunities that align with the organization’s mission and strategic priorities.
• Support the drafting and submission of grant proposals and renewal applications, including gathering narratives, budgets, and attachments.
• Maintain and update grant records in the CRM/database to ensure accurate tracking of deadlines, contacts, and communications.

4. Donor Research & Briefing Support

• Conduct basic prospect research as needed to support cultivation and stewardship efforts.
• Prepare briefing memos ahead of major donor or partner meetings.

5. Administrative & Scheduling Support

• Schedule donor meetings, calls, and potential travel arrangements for the advancement team.
• Coordinate logistics for donor briefings and internal advancement team meetings.
• Maintain organized electronic donor files and meeting prep materials.
• Support Board Development Committee with scheduling, document preparation, and recording of meeting minutes.

benefits

We’re proud to offer a comprehensive and people-centered benefits package designed to support your well-being both in and out of work:

• Health & Wellness: QSEHRA (Qualified Small Employer Health Reimbursement Arrangement) to help cover your health insurance and medical expenses.
• Time to Recharge: Generous vacation days, sick leave, and compassionate leave—because life happens.
• Summer Fridays: Enjoy shortened hours on Fridays during the summer months.
• 401K: Available immediately upon hire with a 3% employer match.

We believe in flexibility, care, and supporting our team with meaningful benefits that promote balance and sustainability.

Working conditions

The work environment described here is representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The qualified employee will work in a dynamic home office setting, and interact with staff and consultants, and therefore may be subjected to interruptions throughout the workday. The position will require some flexible hours, and when applicable, local and national travel will be required.